Country club POS, member billing, and house accounts — without the legacy headache.
Member-based clubs run on house accounts, F&B, pro shop, and event billing — usually across three legacy systems that don't talk. Tabletop unifies the POS, the member billing, and the payments under one stack with real support.
Statement review, savings projection, and full tech stack recommendations.
What we hear on the ground.
What we hear from club GMs and controllers:
- Three separate systems for F&B, pro shop, and member billing — with monthly statement generation that takes a person two days.
- Legacy POS hardware that's a decade old and a vendor that hasn't returned a call in months.
- Member statement disputes that take hours to track because charges live in three databases.
- Banquet and event billing that lives in spreadsheets and ends up off-cycle from member-account reconciliation.
- Processing fees that nobody has had time to audit because the system is too painful to switch.
How Tabletop solves it.
Concrete service layer for clubs:
- Unified POS across F&B, pro shop, and event venues. One POS engine, multiple revenue centers, one closing process at end of day.
- Member billing integrated. House accounts, recurring dues, F&B charges, and event billing all roll up into one monthly member statement.
- Statement generation that takes minutes, not days. Automated statement runs with itemized member charges and payment-link delivery.
- Banquet and event billing that ties back cleanly. Event deposits, final invoicing, and member-account application all in one flow.
- Real support. When the POS goes down on a Saturday before a wedding, you get a human on the phone — not a Monday-morning ticket queue.
The stack we deploy.
Common pieces in a club build:
- Shift4 Dine (formerly Skytab) — POS for F&B and event venues with multi-revenue-center reporting.
- Union POS — for the bar side of the F&B program. Guest-led mobile tabs and iPhone handhelds for member-driven bar service. Tabletop fits Union POS to the broader club stack during deployment.
- Payarc CRM — for member billing, recurring dues, payment plans, and house account management.
- Lightspeed — alternative POS strong on inventory and pro-shop retail tracking.
- Rise CRM — member relationship and engagement layer.
- Payment program — matched to member-base profile and ticket sizes.
What you actually save.
Real savings depend on your member count, your F&B volume, and your current vendor stack. The cost-analysis call surfaces:
- Processing fees. Clubs are often on legacy processor relationships that haven't been audited in years. The fee gap is frequently larger than members would believe.
- Administrative time. Statement generation that takes a controller two days every month is a real cost. Automating it pays back fast.
- Member experience. A member who can pay their statement online with a link is a happier member — and a faster-paying one. Days-sales-outstanding moves measurably.
Illustrative figure ranges only. Actual savings depend on your statement, your card mix, and the program you select.
Questions, answered.
Can the POS handle multiple revenue centers (F&B, pro shop, event venues)?
Yes. One POS engine with multiple revenue centers, separate reporting per center, and one consolidated daily close. Each center can have its own menu, its own staff permissions, and its own tax rules.
How does member billing integrate?
House charges from F&B, pro shop, and events flow into the member account in real time. Monthly statements run automatically with itemized charges, dues, and payment-link delivery.
Will members be able to pay statements online?
Yes. Members get a payment link with their statement that accepts card and ACH. Days-sales-outstanding typically improves significantly compared to mail-and-check workflows.
Can we keep our legacy POS during a transition?
Yes — we can run parallel during transition so the close still happens cleanly while staff trains on the new system. Cutover is on your timeline, not ours.
How does event billing tie back to member accounts?
Event deposits and final invoicing live in the same system as member accounts. When a member books a banquet, the deposit applies to the member account and final invoicing reconciles automatically.
Get a real cost picture for your club.
Send your most recent processor statement and a sample member statement. We will model what your fee structure and statement-generation workflow should look like.
Complimentary Cost AnalysisStatement review, savings projection, and full tech stack recommendations.